How to build your Ideagen Please Review business case in 2026

We know that making smart investments is essential for long-term operational success. With so many competing priorities and limited budgets, it can be challenging to determine where to allocate resources. This blog will help you understand and build a compelling business case for Ideagen Please Review. 

Ideagen Please Review is a proven cost-effective solution for document review, co-authoring, and redaction, providing an excellent return on investment with both tangible and intangible benefits. Organizations using Please Review deliver higher quality documents, improve workflows, and achieve significant time and cost savings for everyone involved in the document review process.

Here's an in-depth overview of how you and your organization can benefit from a more efficient and productive document collaboration process. 

Time savings: Where the real ROI lives 

Ideagen Please Review is designed to streamline the review process and minimize the time and effort required from all parties when collaborating on a document. 

Less time spent on each document review 

The solution eliminates duplication of comments or edits as all participants work on the same document simultaneously, with updates happening in real-time. This removes frustrating waiting times for feedback or critical email attachments. No more version control nightmares or lost changes buried in email chains. 

Fewer review cycles required 

With granular access controls, you can ensure participants only review the sections relevant to them. Using the Zone feature, you can isolate specific sections of a document for targeted review, speeding up the process and reducing the number of review cycles required. This is particularly valuable when working with external consultants or subject matter experts who only need access to portions of your document. 

Fewer mistakes, better quality 

Ideagen Please Review ensures accuracy and efficiency by automatically tracking all changes and comments with a full audit trail. There's no need for manual consolidation of feedback from multiple reviewers. With all comments and proposed changes immediately saved, they can never be 'lost' or overwritten by other contributors. You can always compare against previous versions should you need to trace the evolution of your document. 

Minimal review management required 

Review management is quick and simple. Document owners can easily see the status of each review participant through the Review Details page, so any holdups can be quickly identified and addressed. Automated reminders keep reviewers accountable without requiring manual follow-up emails. 

Automatic review report generation 

Generate automated reconciliation reports with a single click, making it easier to track progress and resolve outstanding issues. It's a fully auditable process with complete traceability of who said what, when, and why regarding comments and changes. This reduces time spent in multiple comment resolution meetings, typically saving over 60% of meeting time. 

On average, Ideagen Please Review is proven to cut review times by 65%. 

External collaboration made secure 

One of Ideagen Please Review's most valuable benefits is its ability to enable participants located both within and outside an organization to work securely together on a review. 

External stakeholders, whether they're consultants, contractors, key opinion leaders, or regulatory partners, can be invited to securely collaborate on a document without granting them access to your internal systems or sensitive infrastructure. This eliminates the security risks of sharing sensitive documents via email or across firewalls. 

To maintain confidentiality, specific sections of your documents can be hidden from external participants using the Zone feature, controlling who is privy to sensitive information and protecting your proprietary data. This is especially critical for organizations in highly regulated industries like life sciences, aerospace and defense, and government contracting. 

Higher user adoption rates 

Even the most powerful software provides no value if your team won't use it. Ideagen Please Review requires minimal training and boasts a high user adoption rate. The intuitive interface means reviewers can be productive from their very first review. 

User frustration with the review process is substantially reduced as all participants have full transparency into document progress. The review can be accessed online, offline, and on any device, so participants can work at a time and place that suits them, whether that's in the office, at home, or while traveling.

Improved document quality and compliance 

Producing high-quality documents early in the review process sets you up for success down the line. Ideagen Please Review helps you deliver higher quality documents, ensuring not only better business results but also meeting compliance and regulatory requirements. 

All proposed comments and changes are automatically captured, and reviewers are able to have full, coherent discussions within the document under review. Reviewers can continually update their comments during the review process as further information becomes available, creating a living record of decisions made. 

Ideagen Please Review provides a full audit trail for all comments and changes (both accepted and rejected) so that complete document integrity is maintained. This is invaluable during regulatory inspections, audits, or when you need to defend decisions made during document development. 

Real-world ROI: The numbers don't lie 

Let's look at a practical example of ROI calculation for a typical organization: 

Scenario: 460-page clinical study report 

Using MS Word with tracked changes: 

• Average review cycle length: 8 days 
• Time spent consolidating comments: 4 days 
• Number of review cycles: 2 
• Total time: 24 days 

Using Ideagen Please Review: 

• Average review cycle length: 8 days 
• Time spent consolidating comments: 0 days (automated) 
• Number of review cycles: 1 
• Total time: 8 days 
• Time saved: 16 days per document review (67% reduction) 

Making the business case: Key talking points 

When building your business case for leadership approval, emphasize these key points: 

1. Tangible cost savings 

Calculate the value of time saved based on your team's hourly rates and the number of documents reviewed annually. For many organizations, Please Review pays for itself within the first few document review cycles. 

2. Risk mitigation 

The full audit trail and version control capabilities reduce compliance risk and protect your organization during audits and regulatory inspections. The cost of non-compliance far exceeds the investment in proper documentation tools. 

3. Competitive advantage 

Faster document turnaround means faster time to market, whether you're submitting regulatory applications, responding to RFPs, or delivering client projects. In competitive industries, speed matters. 

4. Scalability 

Ideagen Please Review supports teams of all sizes, from 2 to 200+ reviewers, without performance degradation. As your organization grows, the platform grows with you. 

5. Security and compliance 

With government-grade security, ISO 27001 certification, and the ability to deploy on-premises or in the cloud, Please Review meets the strictest security and compliance requirements. 

Ideagen Please Revuew is trusted by industry leaders 

Ideagen Please Review is trusted by: 

• 85% of the top 25 global pharma companies 
• 4 out of the top 5 CROs 
• 4 out of the top 5 medical device companies 
• 8 out of the top 10 US defense contractors 

Organizations like BAE Systems, AAR Corp, and uniQure have transformed their document review processes with Please Review, achieving measurable improvements in efficiency, quality, and compliance. 

Getting started with Ideagen Please Review

Building a business case doesn't have to be complicated. Start by: 

1. Identifying pain points in your current review process 
2. Calculating time spent on manual consolidation, version control issues, and review meetings 
3. Estimating the cost of those hours based on team salaries 
4. Projecting savings with a 65% reduction in review time 
5. Considering intangible benefits like improved quality, reduced compliance risk, and team satisfaction